What time of day is best for outdoor baby showers?

Morning (9-11 AM) or evening (4-6 PM) in summer to avoid peak heat. Mid-afternoon (1-3 PM) works well in spring and fall. Always check sunset times for evening events.

Can we use confetti at outdoor venues?

Use only paper or biodegradable confetti and clean up completely. Many venues prohibit confetti entirely, so check policies beforehand. Consider eco-friendly alternatives like flower petals.

What if it rains on the day of our outdoor shower?

Have a backup plan ready: indoor space on hold, covered pavilion, or postpone option. Check venue policies for weather-related cancellations and refunds.

Do we need permits for outdoor venues?

Depends on the venue. Public parks often require permits for groups over 25 people. Private venues may have different rules. Always check with venue management.

How do we handle bugs and insects?

Provide citronella candles, bug spray stations, and consider timing events during low-bug hours. Have fans available to keep air moving and bugs away.

Baby Shower Ideas, Planning Tools & Free Printables

Choosing a Spot

Essential Features to Look For

Location Requirements

Natural shade or shade options
Accessible restrooms nearby
Convenient parking or drop-off
Flat, level ground
Protected from strong winds

Amenities to Consider

Electrical outlets for equipment
Water access for cleanup
Trash and recycling bins
Picnic tables or seating areas
Beautiful backdrop for photos

Pro Tip

Visit your chosen spot at the same time of day you're planning the shower to check lighting, shade patterns, and any potential issues like noise from nearby activities.

Permits & Rules

Common Permit Requirements

Public Venues

Groups over 25 people typically need permits
Special event permits for amplified sound
Alcohol permits if serving beverages
Insurance certificates may be required

Private Venues

HOA rules and restrictions
Noise ordinances and quiet hours
Parking and traffic regulations
Neighbor notification requirements

Important Rules to Check

Decoration restrictions (no nails, glitter policies)
Amplified sound limits and hours
Alcohol policies and permits
Confetti and balloon release rules
Cleanup requirements and timelines
Accessibility compliance needs

Shade & Power

Shade Solutions

Natural Shade

Large trees or covered pavilions
Building overhangs
Garden pergolas

Portable Options

Pop-up canopies (10x10 or 10x20)
Market umbrellas
Shade sails

Timing

Morning or evening events
Seasonal considerations
Weather monitoring

Power & Equipment

Extension cords with ground fault protection
Battery-powered speakers as backup
Portable generators for remote locations
LED lighting for evening events
Coolers with ice for food safety

Layout & Flow

Optimal Layout Design

Key Areas

Backdrop against fence/trees for photos
Food station under shade
Games in open, flat area
Hydration station with easy access
Seating arranged for conversation

Flow Considerations

Clear pathways between areas
Welcome area near entrance
Gift table in visible location
Restroom access clearly marked
Emergency exit routes planned

Weather Considerations

Wind-resistant decorations and tablecloths
Weighted table centerpieces
Secure tent stakes and guy lines
Backup indoor space identified
Weather monitoring plan

Weather Backup

Backup Plan Options

Indoor Alternatives

Doorway/window LED reveal setup
Indoor room on hold
Covered pavilion rental
Community center backup

Cancellation Policies

Refund policy for pavilion rentals
Weather-related cancellation terms
Rescheduling options
Insurance considerations

Weather Monitoring

Check weather forecast 48 hours before
Have decision point 24 hours before
Communicate backup plan to guests
Prepare for last-minute changes
Keep contact list for quick updates

Eco Tips

Eco-Friendly Decorations

Sustainable Options

Reusable fabric bunting
Potted plants as centerpieces
Biodegradable confetti
Natural materials (wood, stone)

Waste Management

Clear trash/recycling plan
Compostable tableware
Reusable water bottles
Leftover food donation plan

Leave No Trace

Pack out all decorations and trash
Restore venue to original condition
Use designated disposal areas
Respect wildlife and natural areas
Follow venue-specific cleanup requirements

Outdoor Baby Shower Venues (Parks, Patios & Gardens)