Can I bring my own cake to a restaurant?

Usually yes, but restaurants typically charge a cake-cutting fee ($2-5 per person) and may have policies about outside desserts. Always ask about their policy and fees when booking.

Is a gender reveal allowed at restaurants?

Choose no-mess reveal options like colored balloons, confetti poppers, or colored drinks. Confirm with the manager beforehand and avoid anything that could stain or damage the space.

How far in advance should I book a restaurant venue?

Book 4-6 weeks in advance for popular restaurants, especially on weekends. Popular brunch spots may need even more lead time during peak seasons.

What if I need to change my guest count?

Most restaurants require final headcount confirmation 72 hours before the event. Changes after this deadline may incur additional charges or may not be accommodated.

Can I decorate the restaurant space?

Most restaurants allow table-top decorations, small backdrops, and centerpieces. Avoid anything that could damage surfaces or interfere with other diners. Always confirm policies beforehand.

Baby Shower Ideas, Planning Tools & Free Printables

Pros & Cons

Pros

Easy food service and cleanup
Accessible parking and location
Rain-proof indoor space
Professional service staff
No cooking or cleanup for hosts
Often includes tableware and linens

Cons

Limited decoration options
Fixed time blocks
Potential noise from other diners
May have minimum spending requirements
Less control over timing and flow
Possible restrictions on outside items

Questions to Ask

Essential Questions

Space & Capacity

Private room cost and minimum
Time block length and extensions
Maximum capacity for comfort
Accessibility features

Food & Beverage

Outside dessert fee and policy
Mocktail and non-alcoholic options
Menu customization options
Allergy accommodations

Additional Considerations

Sound/music policy and volume limits
High chairs and booster seats available
AV/TV access for slideshows
Parking validation or fees
Cancellation and rescheduling policies
Gratuity and service charge policies

Pricing Models

Common Pricing Structures

Per Person Packages

Fixed price per guest
Includes appetizers, entrée, dessert
May include non-alcoholic beverages
Often includes gratuity

Food & Beverage Minimum

Minimum spending requirement
Flexible menu choices
Pay for what you order
Good for smaller groups

Hidden Costs to Ask About

Service charges (typically 18-22%)
Tax on food and beverages
Gratuity (if not included)
Room rental fees
Cake cutting fees ($2-5 per person)
AV equipment rental

Decor & Timeline

Decor Guidelines

Allowed Decorations

Table-top centerpieces
Small backdrop behind head table
Menu cards and place settings
Banner or welcome sign

Timeline Sign

"Reveal at [time]" sign
Schedule of activities
Gift opening timing
Cake cutting schedule

Setup Timeline

30-45 minutes early: Arrive for setup and decoration
15 minutes early: Finalize table arrangements
Event start: Welcome guests and begin activities
End time: Allow 15-30 minutes for cleanup

Tips & Etiquette

Booking Etiquette

Confirm final headcount 72 hours ahead
Bring labeled containers for leftover cake
Tip appropriately (18-22% if not included)
Thank the staff and management
Follow up with a positive review

Guest Experience Tips

Provide clear parking instructions
Include restaurant address and contact info
Consider dietary restrictions in invitations
Plan activities that work in restaurant setting
Keep noise level appropriate for venue

Restaurant Baby Shower Venues (Private Rooms & Brunch Spots)