Is a slideshow possible at hotel venues?

Yes! Most hotel venues offer HDMI connections and clickers for presentations. Ask about projector availability, screen size, and any additional AV equipment rental fees.

Can we bring our own decorations to hotels?

Usually yes, but hotels often have restrictions. Use non-marking hardware, avoid glitter, and confirm policies beforehand. Many hotels offer decoration services for an additional fee.

How do room blocks work for baby showers?

Hotels offer room blocks with flexible release dates. Guests book at a discounted rate using a special code. Ask about minimum room requirements and release date policies.

What's included in hotel baby shower packages?

Packages typically include linens, tables, chairs, basic centerpieces, and service staff. Ask about what's included versus additional charges for upgrades like premium linens or floral arrangements.

How early can we access the hotel venue for setup?

Most hotels allow 60-90 minutes of setup time before your event. Some offer day-before setup for additional fees. Confirm access times and any restrictions with your banquet captain.

Baby Shower Ideas, Planning Tools & Free Printables

Packages & Pricing

Per-Person Packages

What's Typically Included

Linens and table settings
Tables and chairs
Professional service staff
Basic centerpieces
Setup and cleanup

Pricing Considerations

Ask about minimum guest requirements
Understand add-on costs
Compare package vs. à la carte
Factor in service charges and tax

Package Benefits

Simplified planning and coordination
Professional service and presentation
All-inclusive pricing structure
Experienced event coordination
Quality assurance and reliability

Catering & Cake

Catering Options

Menu Tasting

Schedule menu tasting sessions
Sample appetizers and entrees
Discuss dietary accommodations
Finalize presentation details

Cake Policies

Outside cake fees ($2-5 per person)
Hotel bakery options
Cake cutting and serving service
Storage and refrigeration

Mocktail Bar Add-Ons

Specialty non-alcoholic beverages
Fruit-infused sparkling waters
Virgin cocktail options
Custom drink station setup
Professional bartender service

AV & Decor

Audio-Visual Equipment

Available Equipment

Projector and screen for slideshows
HDMI connections and clickers
Microphone and sound system
TV displays for presentations

Decor Options

Backdrop allowed with stands
Battery-operated candles only
Table-top decorations
Professional floral arrangements

Decor Guidelines

Use non-marking hardware for hanging items
Avoid glitter and confetti
Confirm candle policies (usually battery only)
Ask about decoration setup services
Plan for easy cleanup and removal

Room Blocks

Room Block Benefits

For Out-of-Town Guests

Discounted room rates
Convenient location
Group booking coordination
Flexible check-in/out times

Booking Process

Request small block (5-10 rooms)
Flexible release date
Share booking code on invitations
Monitor booking progress

Room Block Tips

Ask for flexible release dates
Include booking code in invitations
Provide hotel contact information
Consider room block minimums
Plan for potential cancellations

Timeline & Staffing

Event Coordination

Banquet Captain

Primary contact for day-of coordination
Oversees setup and service
Handles any issues or changes
Coordinates with catering team

Setup Access

60-90 minutes before event
Coordinate arrival times
Confirm access procedures
Plan decoration timeline

Timeline Planning

90 minutes before: Setup access begins
30 minutes before: Final preparations
Event start: Guest arrival and welcome
Event end: Cleanup and departure
Next day: Follow-up and feedback

Hotel Baby Shower Venues (Elegant & Easy)