How many guests per session?

10–20 per call feels personal and manageable. For larger groups, consider breakout rooms or multiple shorter sessions.

Should we record the call?

Ask permission first; store privately. Recording can be great for parents who miss moments, but ensure all guests are comfortable.

What if someone has tech issues?

Have a backup plan: send PDFs of games beforehand, provide phone numbers for audio-only access, and assign a tech helper.

Baby Shower Ideas, Planning Tools & Free Printables

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Tech Setup

Platform Setup:

1Choose platform (Zoom/Meet) + create link & passcode
2Enable waiting room; co-host to admit guests
3Test camera, mic, lighting, screen share
4Prepare PDF games & short slide for agenda

Tech Rehearsal Checklist:

• Test internet speed (minimum 5 Mbps)
• Check audio levels and echo
• Practice screen sharing
• Have backup device ready
• Test virtual backgrounds

Agenda (sample 60–75 min)

0:00Welcome & intros (mute tips)

0:05Icebreaker (Emoji Game) via screen share

0:15Wishes/Advice Cards (shared doc/form)

0:25Mini reveal or cake toast

0:35Gift unboxing highlights (3–5 items max)

0:50Quiz lightning round (Rhyme Quiz)

1:00Group photo (screenshot) & thank-you

Invites & Reminders

Timeline:

1Send 2–3 weeks ahead with time zone spelled out
2Reminder 48 hours before
3Final reminder 1 hour before
4Attach PDFs/links to games

Invitation Must-Haves:

• Clear time zone (e.g., "2 PM EST / 11 AM PST")
• Meeting link and passcode
• Tech requirements (device, internet)
• Pre-shower activities (gift opening, games)
• Contact info for tech support

Games That Work Online

Game Tips:

• Send PDFs beforehand for printing
• Use polls for quick interactions
• Keep games short (5-10 minutes each)
• Have backup activities ready

Gifts & Shipping

Gift Coordination:

1Include mailing address in invitations
2Encourage gift notes inside boxes
3Consider "book instead of card" request

Gift Opening Tips:

• Open 3-5 gifts maximum during call
• Thank each giver by name
• Share registry info for easy shopping
• Send thank-you notes promptly

Backgrounds & Props

Guest Participation:

Ask guests to wear a pop of pink/blue
Share 2–3 downloadable virtual backgrounds
Encourage themed props (baby items, balloons)

Host Setup:

• Good lighting (face a window)
• Clean, uncluttered background
• Stable device position
• Backup internet connection
• Props ready nearby

Related Planning Resources

Virtual Invite Wording

Perfect wording for online celebrations

Games

Digital-friendly game ideas

Gender Reveal Ideas

Virtual reveal options

Virtual Baby Shower Checklist (Zoom/Meet)